Learn how to add a printer for file sharing on Windows® 7
What is the technique to add a printer on Windows 7 to share files? What are the problems that can come up while doing so?
Printer is a hardware device which would produce the texts or graphics in a physical media like paper. This is performed on data which are stored electrically on computer. The main advantage of using the network printer is that you only need one printer for the entire network. Then you could save the money on the office equipment. The space saving is also achieved by sharing a printer. In order to add a network printer, you need to follow some steps. Firstly, go to Control Panel. In the left bar, you need to click on switch to classic view then click on Printer and Faxes Icon from the list. Then choose Add Printer in the left side bar. In the dialogue you could choose to add a network printer. Then let the system to automatically detect the printer and when it finds it press Next. Thus, a network printer is added to the network.
The following are the problems that might come up while adding a printer for sharing in Windows 7:
- Problems with print jobs
- Printer showing disconnected
- Problems with Ethernet card
Problems with print jobs
You might face issues while handling the print jobs across the computer. You need to send a print job to the same printer from another computer. If the job prints, it might let you to know that the problem lies with the workstation and not the printer. The procedure for printing a configuration page might vary, so better you consult the owner's manual that came with your printer. For menu-driven models, the most common method might be to point to the 'Information' menu and choose 'Print Configuration Page' from the list.
Printer showing disconnected
You need to review the configuration page and find the networking section. The printer need to have a valid IP address, expressed as a series of four numbers, each separated by a period. If there is no IP address listed, or if the status shows 'disconnected', there might be something wrong with the network card or the cable. You need to remove and reset the network cable running into the printer. Also, remove and reset the end of the cable that goes into the wall jack. If the printer still does not work, replace the cable with a new one.
You need to replace the Ethernet card in the printer if the unit still does not communicate with the network. If you have more than one network printer, try to swap the Ethernet card with one really works. This might tell you if the network card is bad. After replacing the Ethernet card, attach the printer cable and run a configuration page to test the network status of the printer. If the printer is still disconnected, you need to replace the network card.
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