Windows 7 tips to manage files in a better way
Have you ever struggled to find a file on your computer when you required it urgently? Quite often we find ourselves in a situation when we are unable to trace an important document from among hundreds of files stored on our PCs. So, how to manage the files in a better way? One way is to neatly arrange the file icons on the desktop by using the Fences gadget.
An article published by Microsoft presents file management tips to organize your computer’s contents in an orderly manner. Here we offer a summary of the suggestions given by Microsoft.
Use Documents Library in Windows 7 to manage files
You can access the Documents Library in Windows 7 by clicking ‘Documents’ on the Start menu. By default, it includes the My Documents and Public Documents folders. If you add other folders to Documents, their files will be displayed in the Library but will continue to be saved in their original locations. The Documents Library, thus, provides quick and easy access to your files.
Follow a proper folder structure and keep meaningful file names
Create sub-folders to differentiate various categories of files. The segregation of the files will help to easily identify which types of files are saved under particular folders. Also, keep the file names short and meaningful. The file names should be such that you won’t need to open the files to know their content.
Save completed and pending files in different folders
It’s better to save the files on which you are currently working in the Documents Library so that you can access them quickly. The files that are no longer required or which are presently not in use can be saved in archive folders. The archive folders can be named month-wise. This deceases the time taken to scan through files to search for those on which you are working.
Don’t create multiple copies of files
If you create multiple copies of files, changes made to one of them will also have to be made to other copies. This can be quite cumbersome and you might lose track about which is the updated version of a file. It’s recommended to create shortcuts of files that are required to be saved at more than one location.
Pin programs and use Jump Lists in Windows 7
With the Jump Lists feature in Windows 7, you can quickly access the files and programs that you used recently or open quite frequently. Just right-click a program icon in the taskbar, and a Jump List pops up with links to various files. The Jump List can also be accessed by clicking the arrow next to the program name on the Start menu. Windows 7 also has the Pin feature with which you can pin your favorite programs and files to the taskbar.
So, use these Windows 7 tips to manage files in a better way and increase your efficiency.
Image credit: Velo Steve (Flickr – cc).